Bluebeam Studio Notifications and Alerts

Summary

Using Bluebeam Studio Notifications and Alerts

Related Products

Bluebeam Revu, Bluebeam Vu

Bluebeam Revu 12.5 offers new notification and alert features within Bluebeam Studio which help you stay updated on changes made to Sessions and Projects.

These messages fall into two categories:

• Notifications, which provide daily summaries, or more regular updates, for your Bluebeam Studio account or for individual Sessions and Projects
• Alerts within Sessions, which can be sent and received by all attendees in real time

Let’s take a closer look at how these messages work.

Notifications

Once notifications are enabled, messages will be sent to you. Depending on what you’ve selected in the Studio Notification Preferences, you can receive daily summaries, or more regular updates, containing any combination of the following:

• All Session and Project activity
• Markup Alerts
• Session Updates
• Project Updates

In addition to this, you can select which Sessions and Projects you’d also like to receive notifications for.

Setting Your Notification Preferences

The easiest way to set your notification preferences is to log into Bluebeam Studio, right-click on a Session or Project, and then select Manage Notifications, which opens a WebTab within Bluebeam Revu called Studio Notifications Preferences.

The first thing you’ll see is an option to enable notifications for the current Session. Now, this setting is connected to the selections you make in the Account Preferences section, which determine the type of information you’ll receive in the notification email. However, if you don’t want to receive notifications for this specific Session or Project, simply leave the checkbox empty.

Setting Your Account Preferences

This is where you decide what type of information you would like to receive in the emails, as well as how often you’d like to receive them.

• “Send me a daily digest of all Session and Project activity”If you select this option, you’ll receive a single email at the end of each day containing an overview of all activity within Bluebeam Studio that’s related to your account. In other words, you’ll only receive notifications for active Sessions and/or Projects you’ve previously logged into.
• “Send me an email about markup alerts”Selecting this option prompts Studio to send you an email whenever someone sends you a Markup Alert, which comes in handy if you weren’t logged into the Session when the original alert was sent.When you open the email, you’ll notice that in addition to a Session ID, it also contains a direct link to the markup you’re being alerted about, and clicking it will launch Bluebeam Revu and take you right to the markup.
  

  

• “Send me an email when a Session is updated”If you select this option, you’ll receive an email whenever a file has been added or removed from a Session. Please refer to the note below.
• “Send me an email when a Project is updated”This option sends you an email whenever a change is made to a Project. Please refer to the note below.

Note: For the Session and Project update notifications, there is an exception when it comes to “event-based” notifications, which under normal circumstances could flood your inbox with emails if there are lots of changes. To prevent this from happening, Bluebeam Studio checks for applicable events every 10 minutes and includes references to all changes during that 10-minute time frame in a single email. So if, for example, there are 50 changes in a particular 10-minute interval, you’ll receive a single email containing details about all of these events instead of 50 separate emails.

• Once you’ve made your selections, save them by clicking Apply.

Managing Other Projects and Sessions

If you’d like to receive notifications for other Projects or Sessions you’ve previously logged into, select Manage other Projects and Sessions located below the Account Preferences section to reveal the lists of applicable Sessions and Projects. Remember to select Apply to save your changes.

Alerts

This enhancement for Studio Sessions lets you send real-time alerts to other attendees. The alerts appear in the Notifications section at the bottom of their Bluebeam Studio panel. When they click on an alert, they’re taken straight to the markup within the file. However, for all this to work, the Session host will need to enable Markup Alert permissions for attendees:

• Log into the Session and select Settings.

• When the Session Settings dialog box opens, click the Permissions tab. You’ll notice that the Markup Alert permission is set to “Deny.”

• Click on Markup Alert, select “Allow” from the dropdown menu, and click OK.So, let’s say you’re in a Session and place a high priority markup on a document; you can right-click on it, and use the Alert Attendee option to begin the process of selecting and alerting another attendee or group of attendees.

The first time you send an alert, select Choose to open the Alert Attendee or Group dialog box, where you can choose who you would like to send it to. If you’ve previously sent alerts in this Session, the previous recipients will be listed when you go back into the Alert Attendee option.

Note: Prospective alert recipients will need to have joined the Session in order for them to appear in the list.

If you’re the host of the Session, you’ll also have the option of selecting groups of attendees as well.

If you’d like to select more than one attendee, you can do so by holding down Ctrl or Shift. When you’ve finished making your selections, select OK to immediately send the alert.

Once you’ve done this, alert recipients will see the Notifications tab flashing at the bottom of their Bluebeam Studio panel. They can select it to access and click an alert, which will take them to the corresponding markup in the document. At this point the alert will be greyed out, and it can be deleted by moving their mouse over it and clicking the red X located to the right of it.

Another great thing about this feature is that if you miss a Markup Alert notification email for some reason, you’ll see an indicator next to any Sessions with pending alerts the next time you log in.